Writing a blog post is like baking a cake— it feels time-consuming while you're at it, but eventually, your business benefits in the long term (just like tasting a delicious cake!). As a business owner, you want to grow your business, and blog posts are one of the best ways to attract more customers. But who has the time to write quality content? In fact, writing might be the last thing you want to do.
You may think of writing as a solitary, slow, and painstaking activity. That's mostly true. It is an activity that requires a lot of focus, concentration, and time. However, it doesn't have to be slow. And you don't have to do it all by yourself (Really!).
In fact, there are several hacks you can use to speed up the writing process and make it more enjoyable at the same time. This blog post will walk you through the entire process of How to write a blog post faster while also maintaining quality (or even improving it).
The best part is these techniques will save you a ton of time and effort - allowing you to focus on other things that matter.
How to Write a Blog Post Fast: The Ultimate Guide
Believe it or not, writing speed is a skill that can be practiced and improved over time. And if you get to the point where you can write twice as fast as the average person, your writing will actually be twice as good!
The question is how to write blog posts effectively and fast at the same time?!
To write such a blog post, you need to research a topic, compose a solid introduction, include relevant examples, provide a conclusion and finally write a headline. Your readers will find your posts easily if you use keywords and keep your titles short and catchy.
Here's a step-by-step guide to How to write engaging blog posts with resourceful tips and tools that can help you get started or improve your blog writing skills & speed.
Step 1 - Start with a content planner
Plan out your content in advance. Brainstorm as many ideas for your blog as you can and write them down, so you don't forget them. Once your brainstorm session is over and every idea has been written down, go back through the list and delete all duplicates or those that can be grouped with another post.
Now, organize all these posts into a content planner or calendar. Content planners make it easier to manage your thoughts and ideas. Start with the most important one first. Arrange them accordingly using bullet points or headings, so they are easy to read and follow.
If you're having trouble coming up with ideas, think about what you might like to read on a blog. To speed up your brainstorming process, determine how much time you'd like to spend on each post and set aside time in your schedule accordingly. You may want to write a shortlist of ideas that interest you so that when it's time to start blogging, you already know what you want to write about!
Step 2 - Research
The second step of the blog writing process is to do detailed research. This means you need to head out and find the most up-to-date, relevant information on your chosen topic. This phase is one of the most critical parts of the article writing process because it will give you plenty of ideas to work with.
Research is particularly important when you're writing about a topic where you aren't an expert. If you're writing a piece on the advantages of social media marketing, you've got plenty of experience to draw on and may not need to do much research. But if you're writing about the pros and cons of organic foods or how to train an iguana, then it's time to hit the web.
You can use all kinds of resources for your research, including books, magazines, academic journals, websites, blogs, forums, newspapers, and trade publications. Researching your competitors' blogs will also help you understand what type of content they are publishing, what format they use, and how often they post. This will also give you a good idea about the type of content that works in your particular niche, so you can discover the best way to approach your audience.
Research helps you create a detailed overview of your content — and we all know that an overview is an essential step in writing a great blog post. That said, researching can be time-consuming. But it doesn't have to be!
To make the process easier, here's what you can do:
- Get crystal clear on the who, what, and why of your topic.
- Go to Google and find out what else is out there about this topic.
- Create a folder for all the resources related to this blog post. This may include links to other articles, quotes, statistics, and anything else that will help you write an awesome piece of content.
- Write down some questions that you still have about the topic.
Doing your research online is easy and convenient. For many topics, everything you need is available for free on the web. You can also visit your library (that's right — people still use them!) and buy books on Amazon or other bookstores.
For example, if you want to write an eCommerce blog on how to take product photos but don't know much about the topic, research using Google and other search engines.
Step 3 - Create an SEO strategy
SEO (search engine optimization) is a set of techniques aimed at improving the visibility of web pages in search engines. The most effective method for optimizing both organic and paid listings on major search engines such as Google, Bing, Yahoo!, and YouTube is by adding metadata tags, including meta titles, descriptions, and keywords which describe their content.
A comprehensive SEO strategy would include an analysis done before publishing the blog post about what are some relevant keywords that could be used during its publication process through:
- Titles - Keywords should always be included within your article's titles; this can help with ranking in searches because it tells people what they'll find when clicking into your piece from a list of similar topics/keywords
- LSI keyword phrases - Related terms or alternate phrasing may also pertain to each topic, so these too must not go unnoticed. E.g., If you're writing about how being physically active can improve one's quality of life, running might come up alongside those other key concepts like going outside more often.
- Meta tags - Another way you can optimize this blog post through SEO is by using appropriate meta titles and descriptions that tell web spiders what each page on your site is about before they visit it (a process called "spidering"). This helps get more traffic from related searches.
A comprehensive SEO strategy for your blog post would involve researching the right keywords and optimizing its content so that it is visible in search engines like Google & Bing. Keyword research will help you find what words to use as tags because people often type these into search bars when they are looking for something specific or just browsing online. You can include some of those exact words in your article title, headings, subheadings, and throughout the text itself to make sure that readers see them easily when doing a keyword search.
Step 4 - Deciding the type of blog
Before you go on writing, consider what type of blog post you want to create. This decision is important because some blog posts perform better than others when it comes to generating traffic from search engines.
For instance, how-to blog posts tend to perform very well in search engine results pages (SERPs) because many people search for instructions on how to do something.
There are many types of blog posts you can write. Here is a list of some common blog post formats you can write:
The How-to Post
The how-to post is a classic format that can apply to a wide variety of topics. It walks the reader through an actionable process step by step. These posts are highly sought after and often evergreen, meaning they can be referred back to again and again.
The List Post
Another classic. The list post is exactly what it sounds like: a numbered or bulleted list, typically with an introduction and conclusion. These are very popular and easy to read, making them great for social media sharing.
The Expert Roundup
This post features quotes from experts on a single topic or question. To gather quotes, you reach out to industry professionals and influencers with a short survey or set of questions about the topic at hand. In return for their response, you may offer to link back to their website or mention them on social media (be sure to get permission before publishing their answers).
The interview post is similar to the expert roundup but involves a single person rather than multiple quotes from different people. It works well for spotlighting someone in your blog post.
The information bomb
Blog posts can be informative and provide value. As a result, they are an excellent way to address any questions your customer may have about your product or business.
The Advice posts
Advice blog posts that target your specific audience are evergreen. Advice blogging is quite popular on the internet because people come to these blogs for specific pieces of information, like what they should wear during their next job interview.
Giving away a product in exchange for an email address is one way to attract new customers. You can also give out free giveaways on your blog posts and offer products for the chance to win.
Step 5 - Outline
Once you have a fair idea of what to write about, the next step is to create a detailed outline for the blog post. Before you get into writing your actual blog post, it is important that you create an outline of your ideas. This will help you manage and structure your content so that it flows properly.
Once your outline is complete, transfer each point into a word document and expand on it with any additional details that may come up as you write. This outline will act as the structure for your post. It will help you structure your thoughts and determine what information you want to include in your blog post.
There are different methods for creating an outline, but it doesn't matter what method you use. The important thing is that you have an outline so that you have a road map for where you want to go with your post. To create an outline, you can start by writing a one-sentence summary of each section in the order you intend to write them.
Step 6 - The First Draft
A blog post is a work of art, and like any other work of art, it should be revised many times. But the first step is simply to start writing and let your ideas flow without trying to make them perfect.
The first draft is usually a mess. The first draft of this post was more than twice as long; we cut most of it out. The first draft of one of our newsletters was about four times longer. A good writer will cut out most of what he writes, like a sculptor carving an angel from a block of marble.
You don't have to write all of your posts at once. Try aiming for 300 words and then you can always come back and add more after you've finished the first draft.
If you're stuck thinking about what to write, try reading through other people's blog posts for inspiration or looking at the most popular posts on Medium from the last few months.
To speed up, keep writing sentences until you feel like stopping. But don't stop until you've at least reached a natural breakpoint: a change of subject or a new paragraph is ideal; if you're in the middle of a sentence, try to finish it before giving up for the day.
Click here to know how to write faster without sacrificing the quality.
An introduction is like a handshake. It's how you greet your reader, and it's your first chance to make a good impression and compels them to read the rest of your content. And if it's poorly written, it could ruin your chances of ever converting that visitor into a subscriber.
Make sure to make it compelling to grab the attention of your audience. It should motivate them to read further by sharing a problem that they can relate to, make them feel understood, and offer a solution that's valuable. If you can do this, then you've created an engaging content introduction that sets you apart from the crowd.
Produce a well-written, reader-oriented, and compelling blog post introduction that can catch readers' attention, engage them emotionally, and convince them to read the rest of the content.
If you're feeling stuck at this point, use the AI Intro Writer for inspiration!
The body of the blog post should provide additional details about the subject in a conversational tone. It's important to ensure that your blog sections provide value to the reader, so it's best to break up the post into sections with headings and subheadings and include images and links where appropriate.
The body of your blog post should be:
- Informative (your readers should get something out of reading it)
- Relatable (it should feel like it's written from a personal point of view)
- Engaging (it should encourage your readers to leave a comment or share it on social media)
The body of your post should clearly explain what your blog post is all about. This means you need to be very specific. A good way to do this is by creating subheadings. When you create subheadings, it breaks up the content and makes it easy for readers to get an overview of what they'll learn in the post. Plus, it gives them a better idea of whether or not they want to read more.
Subheadings are also helpful for SEO purposes because it gives search engines a better idea of what your post is about and how useful it will be for users.
To write the body super quick:
- Write a single long paragraph that contains all your ideas. And then separate them later.
- Or, write several paragraphs with one idea per paragraph. Try to keep each paragraph under 150 words. If you have more than 200 words per paragraph, just split it into two paragraphs. Some bloggers even keep their paragraphs under 100 words in length because they believe that readers tend to lose their focus when they hit over 100 words.
- Also, don't stop writing. Most writers get stuck in the middle of their blog posts because they can't think of what to write next. If you can't think of what to write next, it's probably because you aren't clear on what your purpose is for writing that section. If you're not sure how to answer this, refer back to your original goal for writing this post.
- It's easy to get distracted when you're writing, especially when the internet is full of interesting things to read. So turn off your data and put your phone on airplane mode.
- Keep a timer and set yourself a goal of writing non-stop for 30 minutes. This will help you build up speed. Open the document, set your timer for 30 minutes, and write non-stop until the timer goes off. Make sure you don't stop correcting any mistakes because it will interrupt your flow.
- Try writing only the first sentence or two of every paragraph as a summary of what you want to say in that section, then go back and fill in the gaps later.
You won't be able to do justice for a blog post if you only include important bits in the name of speed. Remember your conclusion, which is more than just summarizing/recapping what came before. Leave your readers with a takeaway and something to think about or somewhere else they can go next!
Write a conclusion for your blog post fast by following these tips.
Conclusions are often one of the most challenging parts of a blog post to write. But if you know how to write a conclusion well, you can get the job done fast.
Here are some tips that can help you wrap up your next blog post quickly:
Start with a transition statement.
Use this first sentence to transition away from the content in the body of your post and toward your conclusion. If possible, use a transition phrase like "All things considered," "At the end," or "Given everything we've talked about here," followed by an ellipsis or dash. (The dash is my personal preference.) You could also try a question, like "So what should you take away from all this?"
State the key takeaway for your reader
Use one or two sentences to summarize the key takeaway for readers — what they should remember about what they just read. This statement should be clear and concise. If it contains details or additional information, it's probably too long.
Provide additional value for your reader
If appropriate, offer readers something else to do after reading your conclusion, ask them a question that gets them thinking about how they can put this information into practice, or direct them to another blog or online resource for more information.
Make sure you've clearly answered the question or addressed the problem.
If you're writing a how-to post, make sure you've covered all the steps. If it's a listicle, check off each item on the list. If it's a tutorial, cover each step in detail. Whatever type of post it is, the most important thing is to keep the reader in mind as you write.
Click here to know how to write powerful conclusions.
Highlight your CTA
A call to action (CTA) is a text link, button, image, or some type of web graphic that encourages a user to take action. It is, quite literally, a "call" to take an "action." The most common actions a marketer wants someone who sees their CTA take is to buy something, download something or learn more about the product or service being offered.
In an online marketing context, the primary function of a CTA is to guide users towards your desired conversion goal. Whether that goal is sales, leads, or newsletter signups, CTAs are vital components of any successful marketing campaign.
Whether it's signing up for a newsletter or downloading an ebook, highlighting your CTA in your post will increase conversions. Don't forget to include some type of benefit with your CTA copy.
We recommend adding a CTA at the end of your post, but if it makes sense, feel free to include one within the body of the text too. You also want to place it where they're most likely to see it.
To make it stand out, you can use a different color than the rest of the text, a bigger font size, or both. Make sure that whatever you do, the text is still readable and doesn't have any other distractions around it — like graphics or photos — that would drag their attention away from it.
Place the CTA near the bottom of the page, but not too far down that they don't see it. It should be easy to find when they're reading through your post.
Step 7 - Editing
After you've written your blog post, make sure to edit it. Editing is the process of improving content and correcting errors. There are two types of editing:
- Content editing (also called substantive editing or development editing): includes reviewing and restructuring content, as well as clarifying language, tone, and style. This can include adding, deleting, or reordering material to ensure that it effectively communicates its message.
- Copyediting (also called mechanical editing or line editing): includes correcting grammar, spelling, and punctuation; ensuring vocabulary consistency; checking for inconsistencies, and fact-checking.
After you've written your blog post, make sure to edit it. To speed up your editing process, you can:
- Reserve a room or coffee shop for at least 30 minutes and go through the entire post.
- Change the font for your draft to something not so easy on the eyes (Comic Sans will do). This will help you read every word of your copy instead of gliding over it.
- Read it aloud, slowly. This will help you figure out typos and awkward phrasing.
- Turn off your internet connection, if possible, so that you're not distracted by social media or emails.
- Edit on your computer, not on your phone or tablet.
- Delete as much as possible.
- Read your writing out loud to yourself.
- Cut the fluff words, filler words, and negative words from your writing.
- Ask help from a friend to gain a fresh perspective.
- Fix a time frame. Give yourself around 45-60 minutes for the editing task.
Step 8 - Formatting
There's a lot more than just writing a great blog post. You also have to make sure the blog format is reader-friendly and visually appealing. If you want your writings to be taken seriously, it's essential to make sure they look professional from start to finish.
Formatting a blog is not as easy as it might seem. It takes time, patience, and a systematic approach to get it done right.
First, decide on the style of your blog post template. This includes choosing fonts, creating headlines, and deciding on the color palette to use.
Secondly, you have to consider how well your text and images go together with each other. Are they both attractive? Do they complement each other well? And thirdly, you have to create a great layout that will make your readers happy.
To format your blog quickly, refer to this ultimate guide on blog formatting.
Step 9 - Proofread
Proofreading your blog post before publishing is so important because it ensures that the content you put out on the web is perfect. Most people think that proofreading means reading through your entire article and correcting any spelling mistakes or grammatical errors. While that could be one way to look at it, here's what it actually includes.
Proofreading should include everything from correcting spelling mistakes and grammar to making sure your post is easily readable and making sure you have a good flow throughout your article. It's really amazing how many errors you can find in a single article when you really dig deep into the text.
You don't have to be a blog expert to write a good blog post, but you should know some basic rules. But, when you're trying to get your point across — especially if it's a complex idea — little mistakes can stand in the way of readers' understanding. And when they get confused, they leave. Proofreading helps you overcome that obstacle.
Unfortunately, proofreading can be tedious and boring. As writers, we get so excited about our ideas that we want them out in the world immediately. We don't want to stop and check for errors, but if you want to appear as a professional writer, then you need to take this step seriously.
The best way to speed up the process is by using tools like Copyscape that will help make your job easier.
Step 10 - Hit publish
If you're satisfied with the results, hit the 'Publish' button on your screen! If not, go back and edit some more.
Want to Write Blog Posts with Supersonic Speed?
Writing blog posts can be a fun task (or not). However, it can be a tedious and time-consuming job when you need to write many of them. Many professionals lack speed because they try to be perfect with their first draft. If that's you, we have a perfect tool to help you tackle this!
Meet the AI Article Writer 3.0!
A full-fledged writing assistant that can complete almost 70-80% of your writing. From blog ideas to blog intro to blog outlines to the first draft, it creates your entire blog post in seconds. Now all your brainstorming and research work is done by this tool and you only have to edit the content as per your needs.
This is a four-step process.
Start by keying in the input in a few words about your topic and hit "Generate."
The tool will generate 5 suggestions for your blog title. You can choose any one straightaway or edit the one you like there itself, choose it, then click on Generate Introduction. Now you'll get 3 options for your blog's introduction. You can choose any of the variants and can edit it also.
Again on your next click, 5 sets of outlines of your blog will be generated by the AI. You can choose any set and can edit it as per your requirement. You have to see that each outline is self-explanatory of the para to be generated. Now on your next click with your chosen outlines, the tool will generate a full blog within 5-6 seconds.
Now further you have the option of re-writing any of your text, expanding it or shortening it with just a click. Now your blog/article is ready for further edits as per your requirement.
What's more? With the new SEMrush integration, you can now add keywords to your blog post as well—so there is no need to browse through multiple websites. Just click, pick, and drop!